Job Description

Project Portfolio Coordinator

We are seeking a dynamic, detail-oriented, and proactive Project Portfolio Coordinator to assist with portfolio and program management activities. This role focuses on supporting the oversight of our project portfolio by developing and maintaining dashboards, transferring/migrating project management data, creating and tracking metrics, and ensuring effective visibility into portfolio performance. The ideal candidate has a strong background in project management, data visualization, and analytics, with excellent organizational and communication skills. Additionally, this role will also be responsible for day-to-day tactical project coordination and project management activities to support the IOPS PMO Program Managers and the PMO Leadership team.

Responsibilities :

• Track and update project portfolio performance, risks, and dependencies
• Ensure data integrity and accuracy across portfolio management tools and reports, by regularly inputting the latest data, performing regular audits, and making necessary updates
• Assist with design, build, and maintenance for dynamic dashboards and reporting tools to provide real-time visibility into project and portfolio performance
• Develop key performance indicators (KPIs) and metrics to measure portfolio health and progress
• Assist in refining portfolio management processes and workflows for improved efficiency and transparency.
• Identify opportunities for automation and optimization within reporting and tracking systems.
• Develop project plans, track project progress, and create standardized status reports
• Provide communication updates as directed by the Program Managers, to necessary team members, stakeholders, and steering committee members
• Update and Maintain project plan, status, risks, assumptions, issues, and dependencies
• Schedule meetings needed to move the project or program workstream throughout the lifecycle
• Capture and send meeting minutes and follow up on action items
• Meet with project team members to identify and resolve potential risks, issues, and dependencies; escalate and communicate as needed to the project review board
• Assist with task management and project coordination for the Integrated Operations PMO team
• Support project teams by coordinating schedules, meetings, and deliverables
• Serve as the point of contact for project updates and assist with resolving roadblocks
• Develop and maintain project documentation, such as timelines, status reports, and action logs
• Facilitate communication across teams to ensure alignment and clarity on priorities

Qualifications :

• 2+ years of Project and/or Program Management experience
• Basic knowledge of business fundamentals and experience with IT/software development processes
• Proficiency in Project Management Tools (Smartsheet or equivalent) to manage project plans, dashboards, and track metrics
• Proficiency in data visualization tools (e.g., Tableau, Power BI) a plus
• Strong skills in data entry, tracking, and maintenance with a high level of accuracy
• Excellent organizational and time management skills with the ability to prioritize effectively
• Strong written and verbal communication skills to facilitate collaboration across teams
• A proactive and results-driven mindset with a strong attention to detail
• Excellent interpersonal, organizational, and communication skills, with the ability to communicate in a succinct and clear manner
• Ability and desire to adapt and learn on the fly
• Can-do attitude
• Team player
• Google Suite experience
• Education: Bachelor's Degree

Preferred Qualifications:

• Process optimization experience
• Understanding of Go-To-Market lifecycle and interactions
• Understanding of various project management methodologies (Waterfall vs. Agile)
• Smartsheet, Jira, ServiceNow SPM (or other Project Management tool equivalent) experience

Compensation: $40.00 -$52.82 per hour

ID#: 1389632

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