Job Description

Internal Job Number: P05184CT

Description:

This recruitment will be used to fill one full-time Administrative Program Assistant position for the College of Education at Oregon State University ( OSU ).

This position serves as the College of Education's subject matter expert for planning and scheduling course offerings and educational resource planning. The position works within highly complex scheduling models, parameters, and protocols and is responsible for supporting Program Chairs, Advisors, and Department Heads in effective and efficient placement of courses in the schedule. This position evaluates course schedule requests for conformity with university scheduling protocols and practices, advises on solutions, and monitors adherence to university scheduling requirements.

The position will also provide direct support in part-time hiring and classroom facility coordination in conjunction with course scheduling. The incumbent will be the point of contact for communications between the College of Education, the Registrar's Office, and Schedule Desk and will manage workflow for scheduling and admission processes across the College, as well as ensuring timely hiring and onboarding of part-time employees.

This position will analyze, design and help implement revised admissions, scheduling, student record keeping, and part-time hiring processes for all programs in the College to create less redundancy and more efficient workflows and processes consistently across programs.

Minimum Qualifications (Staff) / Guidelines (Faculty):

Three years of office experience which included two years at full performance level and experience generating documents; and Lead work responsibility or coordination of office procedures.

Requirements :

• Strong organizational, analytical and problem-solving skills.
• Documented experience working independently and collaboratively.
• Excellent communication and interpersonal skills.
• Ability to deftly use technological tools including spreadsheets.
• Demonstrated ability to communicate successfully and inclusively, both in writing and verbally, with a diverse audience.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

Type:

• Work schedule is 8:00am-5:00pm, Monday-Friday, with occasional evening and weekend work required.
• Requires attendance at events or activities with hosting/greeting expectations.
• Occasionally requires the ability to lift up to 20 pounds.

About Oregon State University

Oregon State is a leading research university located in one of the safest, smartest, greenest small cities in the nation. Situated 90 miles south of Portland, and an hour from the Cascades or the Pacific Coast, Corvallis is the perfect home base for exploring Oregon's natural wonders. Oregon State University has always been a place with a purpose - making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality.Founded in 1868, Oregon State is the state's Land Grant university and is one of only two universities in the U.S. to have Sea Grant, Space Grant and Sun Grant designations. Oregon State is also the only university in Oregon to hold both the Carnegie Foundation's top designation for research institutions and its prestigious Community Engagement classification.As Oregon's leading public research university, with $261.7 million in external funding in the 2011 fiscal year, Oregon State's impact reaches across the state and beyond. With 12 colleges, 15 Agricultural Experiment Stations, 35 county Extension off ... ices, the Hatfield Marine Sciences Center in Newport and OSU-Cascades in Bend, Oregon, State has a presence in every one of Oregon's 36 counties, with a statewide economic footprint of $2.06 billion. Oregon State welcomes a diverse student body of over 26,000 students from across Oregon, all 50 states and more than 100 countries. They can choose from more than 200 undergraduate and more than 80 graduate degree programs, including over 30 degrees online offered through Oregon State Ecampus. Oregon State increasingly attracts high-achieving students, with nationally recognized programs in areas such as conservation biology, agricultural sciences, nuclear engineering, forestry, fisheries and wildlife management, community health, pharmacy and zoology. Oregon State also ranks high in sustainability, fourth among universities nationwide for using renewable energy and first in the Pac-12 Conference. And our students literally help power the university: 22 exercise machines at Oregon State University has always been a place with a purpose - making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality. For more information visit 400-acre main campus in Corvallis includes a Historic District, making Oregon State one of only a handful of U.S. university campuses listed on the National Register of Historic Places. The district includes such icons as Weatherford Hall, the Memorial Union and Benton Hall, the oldest building on the oldest building on campus.OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

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Job Tags

Full time, Temporary work, Part time, Afternoon shift, Monday to Friday,

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