Job Description

This position will be mainly virtual, but the incumbent must have the ability to come into an ESD office if needed. ESD is seeking a dedicated Forms and Records Analyst 3 to join our Administrative Services Division (ASD). ASD plays a crucial role in supporting the agency’s mission by delivering specialized support to both internal and external ESD stakeholders. This role involves managing public records requests, logistical planning, and overseeing processes to ensure the success of individuals, the protection of agency information, risk mitigation, and compliance with laws and regulations. The candidate will be instrumental in supporting the agency’s mission by ensuring the proper disclosure and retention of agency records obtained or generated through various programs. Reporting to the Public Records Officer within the Office of Public Records and Data Sharing, this position requires a thorough understanding of public records management. The successful candidate will process, organize, and respond to all Tier 1 public records requests, ensuring compliance with RCW 42.56. They will interact with requesters to establish clear parameters and prioritize requests based on the volume of responsive records, while ensuring all communications are tracked in real-time. Beyond technical expertise, the ideal candidate will embody our commitment to advancing ESD’s strategic plan by actively working to dismantle barriers to equity, diversity, and inclusion for traditionally marginalized and underserved groups. This position not only requires technical proficiency but also the ability to model a commitment to these values and positively influence others within the organization. Organizational-Wide Public Records (RCW 42.56) Program Coordinator. This includes: Process, organize, and respond to all Tier 1 (agency-wide, RCW 42.56) Public Records Requests for ESD Interpret complex public records requests in compliance with RCW 42.56, maintain communication with requesters; provide guidance and answer questions related to records and applicable exemptions. Examine privacy laws for various customer types and analyze rights to records based on requesters' identities and authorization. Assist with eDiscovery, Privacy, and PFML duties. This includes: Conduct agency-wide electronic discovery for public records requests and litigation holds or discovery Provide technical assistance to ESD staff in the area of electronic discovery. Assist the Litigation and Discovery Manager, as needed Other duties as assigned. Minimum Qualifications: Bachelor’s degree AND 2 years of experience in public records, records management or within a highly regulated field OR A combination of education and/or relevant experience equal to six years Special Requirements/Conditions of Employment: Must be able to pass an Unemployment Insurance (UI) and Paid Family Medical and Leave (PFML) claim and fraud check. Please submit only the required documents as noted below and ensure all Personal Identifying Information (PII) such as Social Security numbers etc. are edited out of your materials for privacy. Additionally, we ask that you not include photographs or external links within your documents. Please submit your Cover Letter and Resume with your Online Application through the "Add Attachments" field. A resume will not substitute for the "work experience" section of the application or vice versa. Applications with blank fields, or supplemental question responses with comments such as "see attachments" may be considered incomplete. Opportunity for All: We strive to create a working environment that includes and respects cultural, ethnic, racial, religious, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, people with disabilities, people over 40 years of age, people with religious beliefs, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. The Employment Security Department is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. If you are a person needing assistance in the application process, if you need this job announcement in an alternate format, or if you have general questions about this opportunity, please contact Caleb Baldwin or at 253-306-2999 or the Talent Acquisition Team , Washington Relay Service 711. If you are having technical difficulties creating, accessing, or completing your application, please contact [email protected] or (360) 664-1960 or toll free (877) 664-1960, Washington Relay 711. This recruitment may be used to fill additional agency-wide positions in accordance with Article 4 of the WFSE Collective Bargaining Agreement. **This Organization Participates in E-Verify** #J-18808-Ljbffr State of Washington

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